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Cancellation/Refund Policy



Cancellations postmarked by March 16, will receive a refund of total registration paid, less a $75 processing fee. No refunds will be issued for requests postmarked after March 16. All refunds will be processed after AudiologyNOW! 2012 between April 2012 and June 2012. Please indicate if you need to cancel your hotel room when cancelling registration.

Mail or fax your cancellation request to:

American Academy of Audiology
Attn: Sabrina Sullivan
11730 Plaza America Drive
Suite 300
Reston, VA 20190

Fax: 703.790.8631

Student Volunteers

Student Volunteer Cancellations must be received in writing via email Student Volunteers or via fax 703.790.8631 no later than March 16. Volunteers who cancel after March 16 will be responsible for the on-site student member registration price.

Students who do not successfully complete their assignments will be responsible for the on-site price of Student
Member registration.


General AudiologyNOW! Policies



Badges must be worn at all times to gain entrance to sessions, events and Audiology Solutions. Swapping badges is prohibited and may result in expulsion from AudiologyNOW! without a refund. Appropriate identification may be requested.


Cell Phones & Pagers

Please be considerate of your fellow attendees and turn off or silence phones and electrical devices during all educational sessions and special events.



Children older than 6 months and younger than 16 are not permitted in Audiology Solutions or at any AudiologyNOW! educational session. Children 16 and older are permitted in Audiology Solutions but must pick-up a badge at Registration (no-charge) before entering the hall. Children younger than 6 months are permitted in Audiology Solutions as long as they are hand carried. Strollers will not be permitted. Children under the age of 16 will not be allowed in the exhibit hall under any circumstances during exhibitor setup and teardown.




All presenters have been asked to disclose their affiliations or financial interests in any organization or commercial product that may relate to their presentation. The Academy has listed all disclosures that have been provided by the presenters, with the presenter’s name, following the abstract.





  • Attendee: Attendees authorize the Academy to use any photographs taken during the course of AudiologyNOW!, which may include attendees, in Academy print and online promotional materials or publications.


  • Exhibit Hall: Only exhibitors are allowed to photograph exhibits one hour prior to show opening on Thursday. If an exhibitor is using a novelty "activity" or other interactive attraction, attendee photographing is permitted within the confines of that particular exhibit space and by the express written permission of the exhibiting company.



Sessions are held at the Boston Convention and Exhibition Center (BCEC), unless otherwise noted. All sessions will be presented in English.



Smoking is not permitted at any AudiologyNOW! events or sessions. Smoking is only allowed in designated smoking areas.