Frequently Asked Questions – Students

When is the annual convention and where is it being held?

AudiologyNOW! 2012 will be held March 28-31, 2012 at the Boston Convention and Exhibition Center (BCEC) in Boston, MA.
Boston Convention and Exhibition Center (BCEC)
415 Summer Street
Boston, MA 02210

What Is a Student Volunteer?

Student volunteers help with Academy booths, educational sessions and events at AudiologyNOW! 2012. In exchange for their time, volunteers receive free registration.

How do I cancel my Student Volunteer registration?

Email your cancellation request to Student Volunteers

What are the requirements for becoming a student Volunteer?

You must be a current member of the Student Academy of Audiology. Not a member? Join Now!
You must register to be a volunteer. This is in addition to submitting a membership application.

You must be a student actively enrolled in a graduate program or in a clinical study setting at the time
of AudiologyNOW! 2012 on March 28-31, 2012.
You must agree to volunteer up to 5 hours of your time at AudiologyNOW!

You must renew your membership on or before December 31, 2011 or risk losing your volunteer status.
Plan Travel Accordingly: You will select your volunteer time based upon available slots the day you register. You should plan to arrive early to make it to your volunteer assignment on time. If you fail to make your assignment, you will be responsible for the $240 on-site price of student membership registration.
Cancellation Policy: Volunteers who cancel after March 16, 2012 will be responsible for the on -site price of student membership registration.
No-show Policy: Students who do not successfully complete their assignments will be charged for the on-site price of student member registration.

How Do I Apply?

Student volunteers will be able to apply online when AudiologyNOW! registration opens on November 1, 2011. Online registration is only available to students with current SAA membership. If your membership is not current, you will need to fax or mail your membership materials. Once your membership is current, you will be able to apply as a student volunteer. Don’t miss out on selecting the prime time slots – renew or join today!

How Do I Know if I am Accepted as a Volunteer?

After your online student volunteer registration is processed, you will automatically be e-mailed an acceptance letter. If you have not received an e-mailed acceptance letter within two weeks of registering, it is your responsibility to contact the Academy.

Any questions should be directed to Customer Service at 866-229-2386.

When Will I Be Volunteering?

You will select your volunteer assignment time when you register. This is based on a first-come, first-served basis of available slots.

How Do I Make Hotel Reservations?

Housing reservations are included in the online registration process. Once you register for AudiologyNOW! 2012 online, you will automatically be stepped to the hotel reservation section. Do not call the hotels directly, as you will not be given the convention rate.

If you are rooming with others, only one hotel reservation should be made by one of the individuals staying in the room. That individual will be able to list the other occupants on their hotel reservation page. Duplicate reservations on other registration forms could result in duplicate hotel reservations and ultimately room cancellation fees.

How Do I Reserve Tickets for Events with Admission Fees?

Options for paid events are available with online reservation.

If I don’t want to register as a Student Volunteer, how do I register for the convention?

Register by any of the following methods:
Web: CLOSED
Fax: 301-694-5124
Mail: American Academy of Audiology, Inc.
PO Box 4088
Frederick, MD 21705-4088

What is the deadline to register and receive the discounted rate?

To receive the Early registration rate you must register on or before January 18, 2012.

What is included with the registration fee?

The full convention fee includes: conference materials; all educational sessions (except Learning Labs, Global Perspective in CAPD Conference and Academy Research Conference- ARC), Audiology Solutions (show floor), lunch coupons (for Thurs., Fri., and Sat.), and all free special events.

How do I know if my registration has been received?

If you register on-line, an immediate confirmation will be e-mailed to you. Registrations that are faxed or mailed will receive
an e-mail confirmation within two weeks. Any questions should be directed to Customer Service at 866-229-2386.

What is "preferred student housing” and if I’m a student do I have to stay there?

Preferred student housing indicates hotels that best fit within the student budget price point and offers amenities often requested by students (i.e. free breakfast). This also may help students stay at the same location and further their networking potential. You are not required to stay at the student hotel if you are a student and you need not be a student to stay at the preferred student hotel.

I would like to volunteer to be on the 2012 Program Committee, whom should I contact?

The committee assignments have already been set for 2012 but if you are interested in volunteering on the 2013 Program Committee please contact Lisa Yonkers and she can forward your name to the 2013 Program Chair.

Where and when is the next convention?

April 3-6, 2013 in Anaheim, California. For additional dates click here.