Frequently Asked Questions – Presenters
When is the annual convention and where is it being held?
AudiologyNOW! 2012 will be held March 28-31, 2012 at the Boston Convention and Exhibiton Center (BCEC) in Boston, MA.
Boston Convention and Exhibition Center (BCEC)
415 Summer Street
Boston, MA 02210
I am presenting; do I need to register as well?
Yes, everyone needs to register in order to get a badge. If we did not require the 600+ presenters and moderators to pay to attend we would have to scale back the production of the entire convention. Plus, presenters have access to the educational sessions, CEUs, the exhibit hall and special events.
How do I register for the convention?
Register by any of the following methods:
Web: CLOSED
Fax: 301-694-5124
Mail: American Academy of Audiology, Inc.
PO Box 4088
Frederick, MD 21705-4088
How do I make hotel reservations in Boston?
Once you register for AudiologyNOW! 2012 online, you will automatically be stepped to the hotel reservation section. Do not call the hotels directly, as you will not be given the convention rate.
Web:CLOSED
Fax: 301-694-5124
Mail: American Academy of Audiology, Inc.
PO Box 4088
Frederick, MD 21705-4088
How do I participate as a speaker or presenter at the convention?
By submitting a presentation proposal. Visit the call for presentations page.
Submission Dates and Deadlines
| October 3 |
Submission Deadline: Exhibitor Courses; Industry Updates; Student Educational Sessions; |
|
November 1 |
Notifications e-mailed for Exhibitor Courses; Industry Updates; Student Educational Sessions; Learning Modules |
|
November 28 |
Submission Deadline: Clinical Posters; Research Posters; Student Research Forum; |
| November 28 | Submission Deadline: Academy Research Conference (ARC) Posters and Global Perspectives on CAPD Posters |
|
December 21 |
Notifications e-mailed for Clinical Posters; Research posters; Student Research Forum; Research Pods |
| December 21 | Notifications sent for Academy Research Conference (ARC) Posters and Global Perspectives on CAPD Posters |
Why are the deadlines so far in advance of the convention?
The Program Committee needs time to review and select the hundreds of submissions as well as to assign dates and times for those that are accepted. We also have print deadlines for the Final Program that are well in advance of the convention.
Will sessions be recorded? How can I get a copy of a speaker’s presentation?
Order your Session Proceedings early and save money! There are two packages available.
- Standard Audio Package includes: Audio files of all conference sessions provided as mp3 files, PDF files of all session handouts/presentations as available – Price $99.00
- Premium Synchronized CEU Package includes: Audio files of all conference sessions provided as mp3 files, PDF files of all session handouts/presentations as available plus synchronized audio/slide presentation sessions for all available sessions provided as (flash movie files and mp4 files). Attendees who purchase the premium package will also be able to earn at least 10 hours (1.0 CEUs), including 3 ABA Tier 1 hours with this package – price $159.00
Handouts will be available for free online during and after the conference.
Who should I contact if my affiliation or contact information changes?
If your contact information or affiliation changes please send an e-mail to: Presenters
Does the presentation length include time for questions?
Presenters should structure their presentation to leave a little time at the end for Q&A from the audience.
What if I realize I need audio/visual equipment I didn’t list when I submitted my presentation?
Send the AV request form (which is on the Presenters Guide page) by the March 9 deadline.
If the deadline has past, send and e-mail to Presenters. Last minute requests may not be able to be honored. Audiovisual equipment is not provided for Clinical/Research, ARC, or CAPD Posters.
How long should my presentation be?
Please refer to your acceptance letter for the start and end times for your session.
Questions? E-mail Presenters
I’ve got an idea for a keynote speaker. Who should I contact?
Send your speaker ideas to Lisa Yonkers.
I would like to volunteer to be on the 2012 Program Committee, whom should I contact?
The committee assignments have already been set for 2012 but if you are interested in volunteering on the 2013 Program Committee please contact Lisa Yonkers and she can forward your name to the 2013 Program Chair.
Is there a business center?
FedEx Office
Visit FedEx Office and Print center located on the first floor of the Boston Convention and Exhibition Center (BCEC)!
Conference support includes:
- High volume black and white and color full-service digital printing and copying
- Finishing services
- CD duplication
- Signs/Banners
- Computer work station rental with internet access and printing capabilities
- Fax services – outbound/inbound
- Packing services and supplies
- Shipping with FedEx Express and FedEx Ground (up to 150lbs)
- Luggageshipping
- Office supplies (pens, paper, power strips, etc…)
FedEx Office:
415 Summer Street
Boston, MA, 02210
Phone: 617.954.2203
Fax: 617.954.2204
Web: http://www.fedex.com/us.officeprint/conventions
Map (PDF)
Payment Authorization Form (PDF)
I didn’t get my PreviewNOW! in the mail?
The Academy does not mail a Preview version of the program book. Attendees may view this information online using the session planner and resources located on this web site. The "ProgramNOW" book will be distributed on-site to all registered attendees in their convention bags. Also the online session planner contains all of the session and event information you need and you can search for what you are looking for by keyword, day, time or presenter. New for 2012: the ProgramNOW book will also be available for download to e-reader devices, such as kindles, iPads, etc.
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