Presenter's Guide

• To Do List
• Schedule at a Glance
• Important Things to Know
• Specific Information Per Category
• Adult Learning—The Basics
• Presentation Tips

Presenter To Do List

• Register
  RegisterNOW!
• Create
  Read the Adult Learning and Presenter Tips sections, view the Presenters Webinars (live on February 11 and March 12, on-demand anytime) and e-mail our Presenter Creativity Coach, Jeffrey Cufaude with any questions.
• Handouts
  E-mail your session handouts to Barbara Werthiem by Friday, March 17th to have them copied by the Academy and delivered to your session room. See handout restrictions under the Handout listing.
• Upload Presentation
  Upload your PowerPoint presentation to the Presentation Management System prior to departing for Charlotte or onsite in the Presenters Creativity Room, Room 215, at the Charlotte Convention Center. Upload instructions have been e-mailed to the main contact listed for your session. Contact Barbara Werthiem if you did not receive it.
• Spread the Word
  You want full session rooms, and so do we! Help us spread the word about AudiologyNOW!
• Enjoy yourself at AudiologyNOW! 2008

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Schedule at a Glance

View the schedule. All events held at the Charlotte Convention Center unless otherwise noted in the Final Program or the online Itinerary Planner.

Important Things to Know

Accessibility

Please pay special attention to the fact that members of the audience may have hearing/visual disabilities.

• Williams Sound Corp. will be providing ALD systems for the session rooms. Accessibility Guide.
• Encourage hearing/visually-disabled participants to sit towards the front of the room for the best reception.
• Ensure that only one person speaks at a time and into the microphone, by asking members of the group to wait until they are acknowledged before speaking.
• Repeat all questions or comments into the microphone.
• Verbally describe all visuals, as descriptions of visual aids not only help people with disabilities, they are also often appreciated by people seated a good distance from the speaker.
• A CEU Pass-code will be placed on your speaker's podium prior to the start of your session. Announce the code using the microphone and also hold up the enlarged code on the back so that the audience members will also have a visual version to reference.

Audiovisual Equipment

The Academy will provide the following audio-visual (A/V) equipment in each meeting room:

• Laptop computer as part of Presentation Management (see Presentation Management System) 
• LCD projector & screen
• Laser pointer
• Lectern with attached microphone
• Wired lavaliere microphone
• Floor Microphones in audience (for Featured Sessions only)

Due to the nature of the presentations, audiovisual equipment is not provided for Discussion Groups or Research Posters.

Special A/V Requests: Complete the A/V Request Form for equipment and IT needs other then those the Academy will be providing. NOTE: The Academy may not be able to honor all requests.

Tech Tips

MAC
Presentations created using Mac and/or presented using a Mac need to complete the A/V Request Form to make certain their presentation displays as desired.

Video/Movies
Presentations using video/movies need to complete an A/V Request Form and are strongly encouraged to test their presentation in the Presenters Creativity Room prior to their presentation.

If you have a problem with the equipment in your session room, DO NOT attempt to "fix" the audiovisual equipment yourself. The equipment is very sensitive and has strict shutdown and re-start procedures. Please notify the A/V technician. There will be an A/V technician from Freeman assigned to each session room to assist you.

CEU Pass-code

For those sessions that offer CEUs (Exhibitor Courses, Learning Modules, Focus Groups, Featured Sessions, Research Pods, Student Research Forum), we will utilize CEU Manager for participants to record their CEUs. A CEU Pass-code will be placed on your speaker's podium prior to the start of your session. Make sure to announce the code using the microphone and to also hold up the enlarged code (on the back of the form) so that the audience members will also have a visual version to reference. We ask that you announce this Pass-code toward the end of your session, prior to the question and answer period.

Evaluations

Participants will complete an electronic evaluation form for your session via the CEU manager. The evaluation includes a specific line for each presenter. Following AudiologyNOW! 2008, your session's evaluation results will be compiled and distributed to all presenters of the session. These results will be forwarded 6-8 weeks after the convention. We will also be sending you a Presenter Evaluation, so you can let us know about your experience as an AudiologyNOW! 2008 presenter.

Handouts

We suggest that handouts be used if they are interactive in nature-and not just a copy of the PowerPoint slides. Why? Because we are promoting a new learning experience and we want participants to walk away with THEIR notes - that are meaningful to them - not pages of PowerPoint slides. Each attendee will also receive a notebook, which has been designed for easy note taking and a CD compilation of the PowerPoint presentations mailed to them at the conclusion of AudiologyNOW! 2008.

Interactive Handout Example: List 10 myths about (your topic) and have each attendee mark "agree" or "disagree" at the beginning of your session. You could then review them at the end. Or, fill-in-the blanks, a summary of key points, outline of your presentation; charts, diagrams and checklists; case studies; bibliographies; list of additional references; contact information; a list of related articles/books/websites; etc. The online presenters webinars also give creative tips on how to develop interactive handouts.

E-mail your handouts to Barbara Wertheim at bwertheim@audiology.org by Monday March 17, 2008 to have them copied by the Academy and delivered to your session room. Be sure to include the session type (Learning Module, Exhibitor Course, etc.) and the session title in your email. Submitted materials are Single Sided & Up to 8 Pages in Length (Limit not applicable to Learning Labs). Pages beyond this limit will not be reproduced. Copies of materials requested on-site will be at the speaker(s)/presenter(s) time and expense. A copier will be available in the Presenter Creativity Room but is on a first-come, first-serve basis.

Instructional Levels

Level I
A beginning-level course, offering in-depth instruction in basic principles and concepts related to the practice or topic. Emphasis is placed on fundamental (basic) knowledge, skills and procedures, with basic interpretation of findings and case management.  Previous knowledge of specific content area is not essential.
 
Level II
An intermediate-level course, offering cursory review of fundamentals and a more focused development of applied applications of the practice area or topic. Emphasis is placed on reviews of current literature and practices for those with general working knowledge and skills in content area.

Level III
An advanced-level course, offering in-depth survey and discourse of the practice area or topic. Emphasis will be on application and review of current techniques, research findings and future directions, to integrate knowledge across disciplines and practice areas. Those with substantial working knowledge and skills in content area will refine and expand their current expertise.

Itinerary Planner

To view the sessions online, visit the Itinerary Planner.

Presenter Creativity Room

Make a point to stop by the Presenter Creativity Room located in Room 215 at the Charlotte Convention Center. This will be a place where you can relax, practice your presentation, and most importantly - get creative! In addition you can:

• Pick up Presenter Ribbons
• Upload your presentation to the Presentation Management System
• Perk up with a cup of coffee to go
• Or just relax before your presentation

Presenter Creativity Room Hours:
Tuesday, April 1, 12:00pm - 5:00pm
Wednesday, April 2, 7:00am - 5:00pm
Thursday, April 3, 7:00am - 5:00pm
Friday, April 4,  7:00am - 5:00pm
Saturday, April 5, 7:00am - 5:00pm

Presentation Management System

Upload your PowerPoint presentation to the Presentation Management System prior to departing for Charlotte or onsite in the Presenters Creativity Room, Room 215, at the Charlotte Convention Center.  Upload instructions has been e-mailed to the main contact listed for you session. Contact Barbara Werthiem if you did not receive it.

Presentation Preparation and Announcements

If possible, arrive at your session room 30 minutes before the start of your session and take time to familiarize yourself with the room set-up. A representative from our audiovisual company, FREEMAN, will be there to help you with the equipment.

Please announce these items at the beginning of your presentation:

• Remind participants to turn off all electronic devices.
• Note the emergency exit doors in the room.
• Remind participants to record the CEU Pass-code, which will be given later in the presentation, onto their CEU Worksheet.
• Encourage participants to fill in all available space and move to the center when necessary.
• Mention that CD recordings of sessions are available for purchase in Concourse C, near Registration, at the CD Sales Counter.

Presenter Replacements

If you are unable to make your presentation, please inform Lisa Yonkers, lyonkers@audiology.org or 703-226-1038 of your substitute speaker

Registration

Register by March 20th  to take advantage of the discounted fees for Advance registration.

Registration Tip: For exhibitors presenting and/or wanting to attend the educational sessions at AudiologyNOW!, the Academy offers the CONV/EXPO rate.  You must register as a CONV/EXPO attendee through your company's exhibitor contact. Do not register using the attendee registration form. No refunds will be given for any exhibitor personnel who register using attendee registration forms and procedures.

Ribbons

Pick up your Presenter/Moderator Ribbon in the Presenters Creativity Room in Room 215 of the Charlotte Convention Center.

Room Locations

Check the online Itinerary Planner or ProgramNOW! onsite for your session room number.

Each Learning Module, Exhibitor Course, Featured Session, Research Pod & Focus Group and Student Research Form room will be set with the front half of the room classroom-style and the back half of the room theater-style  (where room size permits). Discussion Group rooms will be set in hollow-square or conference style. The Poster Presentations will be in a large room with rows of poster boards.

Sessions Accepted per Category

Session Attendance

View the capacity of each session room. If your session is in 2 connecting rooms add the two room capacities together to get the total capacity for your session.

Session Cancellation

If you must cancel your presentation, please notify Lisa Yonkers at lyonkers@audiology.org or 703-226-1038 immediately.

Session Content

• Ensure that your presentation is consistent with the description and the learning objectives you provided when submitting your proposal. View your abstract in the online Itinerary Planner.
• Note the instructional level you indicated for your session and follow the descriptions under Instructional Level above while creating your presentation.
• Keep in mind that the audience could be both international and multidisciplinary and your presentation should be sensitive to that fact.

Session Recordings

Stop by the CD Sales Desk in the Registration Area (Concourse C) to request the complimentary recording of your presentation that is available to each presenter.

Student Volunteers

Student Volunteers will be serving as 1) room monitors and 2) room assistants. Room Monitors are responsible for checking for the correct convention badges, directing traffic into the room and counting the number of participants per session. Room assistants assist with any problems, should they arise. The student volunteers are here to assist you, and should be treated with the respect and professionalism that you would want to be treated with.

Specific Information Per Category

• Discussion Groups
• Featured Sessions
• Exhibitor Courses
• Focus Groups
• Learning Modules
• Learning Labs
• Research Pods
• Research Posters
• Student Research Forum

Discussion Groups

• The Discussion Group is a virtual free-for-all, in which the facilitator opens the discussion with a short intro and then asks participants for their concerns (see below). The remaining session, led by the facilitator, is aimed at an extended dialogue among participants.
• Facilitator makes a short presentation (10 minutes), providing a summary of the current status of an issue and then leading into provocative questions that stimulate discussions, questions and solutions. The remaining session, led by the facilitator, is aimed at an extended dialogue among participants.
• Opposing views are expressed on a topic by two of the participants (who have been previously contacted) to kick off the discussion (for 5-8 minutes) with conflicting points of view on the issue. The remaining session, led by the facilitator, is aimed at an extended dialogue among participants.

During the dialogue among participants the facilitator should pace the discussion in order to cover:

THE PROBLEM
What do you consider to be critical or a hot topic about the way this topic is being managed in clinics, government, training programs, agencies and/or ongoing research?

OUR NEEDS
What would you like to see improved, developed, and/or eliminated about the way this topic is being managed? How have some of you used, modified, paid for, taught, and/or billed for techniques, equipment, and/or processes that successfully met these needs?

OUTCOME
The Discussion Group facilitator should solicit from the participants their specific recommendations to, (or questions for consideration by) the Academy Board of Directors. The facilitator should then compile these recommendations into one document and forward it to Sharon Sandridge, sandridges@ccf.org, Discussion Group Subcommittee Chair, by May 11, 2008.

Featured Sessions

CEU Pass-code: CEU Pass-code will be placed on the lectern in your session room.
Room-set: Classroom/theater style. In addition to the stage microphones there will be a floor mic for question and answer periods. Including screen(s), laptop and projector.
Time/Date: Featured Sessions will take place from 8:00-9:30 AM on Thursday, April 3rd and from 8:00-11:30 AM on Friday, April 4th and Saturday, April 5th.

If you have any questions on session content, contact your moderator View the list here (PDF).

For your power point presentation, the presenter(s) name(s) and organization(s) should appear on your title slide/first page only. Do not include your company or university logo. It should not appear at all.

Exhibitor Courses

CEU Pass-code: CEU Pass-code will be placed on the lectern in your session room.
Room-set: Classroom/theater style. Including screen(s), laptop and projector.
Time/Date: Exhibitor Courses will take place from 3:30-4:30 PM and 4:45-5:45 PM on Thursday, April 3rd, and from 4:30-5:30 PM on Friday, April 4th.

For your power point presentation and online handouts, your name and company logo may appear on your title slide/first page. You may distribute literature to the session participants as it relates to the items in your talk.

Focus Groups

CEU Pass-code: CEU Pass-code will be placed on the lectern in your session room.
Room-set: Classroom/theater style. Including screen(s), laptop and projector.
Time/Date: Focus Groups will take place from 3:00-4:30 PM on Wednesday, April 2nd.

For your power point presentation, the presenter(s) name(s) and organization(s) should appear on your title slide/first page only. Do not include your company or university logo. It should not appear at all.

Learning Modules

CEU Pass-code: CEU Pass-code will be placed on the lectern in your session room.
Room-set: Classroom/theater style. Including screen(s), laptop and projector.
Time/Date: Learning Modules will take place from 3:30-4:30 PM and 4:45-5:45 PM on Thursday, April 3rd, from 2:00-4:00 PM and 4:30-5:30 PM on Friday, April 4th and from 2:00-4:00 PM on Saturday, April 5th.

For your power point presentation, the presenter(s) name(s) and organization(s) should appear on your title slide/first page only. Do not include your company or university logo. It should not appear at all.

Learning Labs

CEU Pass-code: CEU Pass-code will be placed on the lectern in your session room.
Room-set: Classroom style including screen(s), microphones, laptop and projector.
Time/Date: Learning Lab will take place from 8:00-4:30 PM on Wednesday, April 2nd.

If you have any questions on session content, contact your session liaison.

For your power point presentation and online handouts, your name and company logo may appear on your title slide/first page. You may distribute literature to the session participants as it relates to the items in your talk.

Research Pods

CEU Pass-code: CEU Pass-code will be placed on the lectern in your session room.
Room-set: Classroom/theater style
Time/Date: Research Pods will take place from 2:00-5:00 PM on Friday, April 4th.

There will be two Research Pod presentations per 1-hour session. A moderator, selected by the Research Podium committee, will chair each podium session. The moderator will introduce the speakers and keep each presentation within the time limit. Each Research Pod grouping will be presented in the order they are listed in the program book: List of podiums by title.

For your power point presentation, the presenter(s) name(s) and organization(s) should appear on your title slide/first page only. Do not include your company or university logo. It should not appear at all.

Research Posters

CEU Pass-code: CEUs will be offered, but you as the presenter will not be responsible for distributing a Pass-code.
Room-set: Rows of poster displays
Poster Display Times:

RESEARCH POSTERS: SESSION 1
Display time: Thursday, April 3, 12:00pm (noon) - Friday, April 4, 12:00pm (noon)
RESEARCH POSTERS: SESSION 2
Display time: Friday, April 4, 12:00pm (noon) - Saturday, April 5, 12:00pm (noon)

New this year: the Research Posters have been split into two sessions (Session 1 and Session 2). In addition, each session will have a corresponding Research Poster Presentation Reception. Session 1 Reception is on Thursday, 2:30pm - 4:30pm, Session 2 Reception is on Friday, 5:30pm - 7:30pm.Location: Level 2, Concourse

Poster Presentation Reception
At least one author, although all are highly encouraged, must be present the entire time for your poster's corresponding Research Poster Reception to discuss the poster and answer questions with participants.

How to hang your poster
Your poster board space is 8 feet long by 4 feet tall. A header board of 3 feet 8 inches long by 7 inches in width with your poster number and title will be placed within the poster board display that has been assigned to your poster (see the poster layout pdf). You will have the remaining space to affix your poster with the pushpins that will be provided. Your poster does not have to be 8' x 4' that is just the total amount of space you have available to you to display your research. The posters are arranged by the poster code that is assigned to each poster.

For your convenience you may store your poster prior to its designated display time and a student volunteer will hang it for you (if you desire) or just use this room to store your poster so as not to have to carry it with you from session to session prior to your display time. You may retrieve it at anytime (during the posted room hours).

Poster Hanging using a Student Volunteer
Bring your poster to the Presenters Creativity Room, Room 215, and leave it with the student volunteer assigned to the room. Be sure to mark your poster with:

• Poster code Poster title
• Poster session number (Session 1 or Session 2)
• If you do not want a student volunteer to hang your poster for you, please also indicate that.

(a complete listing of posters by session is in the ProgramNOW guide you will receive onsite)
 
To have your poster hung for you you must drop your poster off anytime PRIOR to:

• 10:00am Thursday, April 3 for Session 1 Posters
• 10:00am Friday, April 4 for Session 2 Posters

Any posters dropped off for storage after those times will not be hung by the Student Volunteers and it will be the presenters responsibility to return to the room and hang the poster themselves.

Poster Removal
Posters for Session 1 still on display after 12:00pm on Friday, April 4 will be removed by student volunteers and taken to the Presenters Creativity Room for storage. Any poster not picked -up by 2:00pm on Saturday, April 5 will be discarded.

Posters for Session 2 still on display after 12:00pm on Saturday, April 5 will remain hanging until 5:00pm when the boards will be removed. Any posters still remaining will be discarded.

Poster Tips

• Text: Lettering for text and illustrations should be at least a font size of 36 points.
• Premise: Your poster should include three to five brief sentences outlining information necessary to understand the study, and why it was done. The questions to be asked or the hypotheses to be tested should be clearly and succinctly stated.
• Methods: Outline your methods briefly, providing only details for new methods, or modifications of older methods.
• Graphics: Results presented in the form of a graph or chart are always more effective than blocks of text. Provide a legend for symbols ad other detail.
• Conclusion: State the conclusion succinctly in large type.

Common errors:

• The inability to read the poster from a distance of four feet.
• Too much information is presented.
• Objectives and conclusions are not clearly stated.

Consider preparing a summary handout for interested participants who stop by your poster. View the poster session as one continuous question and answer period where you will educate others and learn from your audience.

James Jerger Award for Excellence in Student Research
Three Student Posters will be selected for the James Jerger Award for Excellence in Student Research for best poster presentation, authored by a student. Winners will be announced at the Poster Presentation & Reception, Session 2 on Friday, April 4th, from 5:30pm-7:00pm.
A student is defined as someone currently enrolled in an academic program at an accredited university or a recent graduate, as long as the research submitted was completed no earlier than November 1, 2006.)

Student Research Forum

CEU Pass-code: Yes, it will be on the lectern in your session room (for the moderator to announce).
Room-set: Rounds
Time/Date: Student Research Forum will take place from Noon - 1:30 PM on Friday, April 4th.

Linda Hood, Ph.D. will moderate this session. She will be in contact with you to coordinate your presentations. The moderator will introduce the speakers and keep each presentation within the time limit. Box lunches will be provided to all session participants. An AAA Foundation representative will also make a short presentation at the start of the session.

For your power point presentation and online handouts, your name and organization should appear on your title slide/first page only. Do not include your company or university logo. It should not appear at all.

Adult Learning – The Basics

Tell me…I'll forget
Show me…I'll remember
Involve me…I'll understand
    – Chinese Proverb

In our quest for participants to Acquire Knowledge... we need your help to create an innovative, new learning experience.

Here are some basics:

• Use visual aids to add interest but try to stay away from a "talking head" with slides presentation.
• Make sure you address the items listed in your abstracts and allot enough time to reach your learner outcomes.
• Use real life examples to allow your audience to connect with the subject matter.
• Allow time for questions and/or comments.
• Engage the audience and interact with them.
• Encourage the audience to interact with each other.

Activating Adult Learning

Ronald Gross, Author of "Peak Learning and the Lifelong Learner," conducted a study that showed effective adult learning experiences share the following characteristics:

INTERACTION: The participants are actively involved in discussions, problem-solving or some other kind of activity.

PREPARATION: The learners are primed ahead of time as a result of readings, conversation, an assignment or other active orientation.

COLLABORATION: The participants are part of a team that works together, either during the learning experience or afterward.

INSPIRATION: The participants are stimulated by the charisma, credibility, expertise or other special qualities of the presenter.
It is important to remember that members of your audience will not only incorporate different levels of knowledge but also bring with them different styles of learning:

• Visual (spatial) - prefers using pictures, images, and spatial understanding
• Aural (auditory) - prefers using sound and music
• Verbal (linguistic) - prefers using words, both in speech and writing
• Physical (kinesthetic) - prefers using the body, hands and sense of touch
• Logical (mathematical) - prefers using logic, reasoning and systems
• Social (interpersonal) - prefers to learn in groups or with other people
• Solitary (intrapersonal) - prefers to work alone and use self-study

Questions to ask yourself while preparing your presentation:

• Who is my audience?
• What is their background?
• What do they expect to take away from my presentation?

Easy ways to "lose" your audience:

• Lecturing in a monotone voice
• Presentations with lots of slides that the presenter reads to the audience
• Theories with no examples
• Long-winded personal stories with no relevance to the topic

Presentation Tips and Interactive Techniques

If you have a question on how to maximize your presentation for the adult learner or incorporate interactive techniques e-mail our Creativity Coach, Jeffrey Cufaude at jeffrey@ideaarchitects.org or visit his website at www.ideaarchitects.org.

Start by reading this: Naked Presentations (PDF) and this 30 Things We Know For Sure About Adult Learning (PDF).

Then:

• If you plan on using interactive techniques remember to plan the appropriate amount of time required to allow your audience to interact.
• Create opportunities for participants to share with others and compare information, offer data, react to ideas, or answer questions.
• Help participants interact with the information you are presenting (interactive handouts with fill-ins and brainstorm lists).
• Allow participants to observe the subject or action you are presenting.
• Rehearse your presentation beforehand to make sure your presentation is not too long or too short. The actual delivery of the presentation usually takes longer than the rehearsal. 
• The average 8 1/2 page, typed, double spaced with one-inch margins contains 250 words. The average speaker can present approximately 6 of these pages in 12 minutes. Have text that is highly legible with well-marked cues for visuals.
• Speak directly into the microphone in a normal voice and do not handle the microphone while speaking. There should be a comfortable distance between your mouth and the microphone. If you turn away from the microphone the audience may not hear your voice.
• During the question and answer period of your session, repeat all questions and/or comments into the microphone.
• Make sure to look up at the audience and shift your gaze around the room.
• Use active words, brief and concise phrases and short sentences.
• If you are using materials in your presentation (pictures, charts, graphs, etc.) that are not original work, remember to cite the source.
• Give participants 3-4 seconds to adjust to a new image/slide before you begin speaking again. This will also give you a chance to take a deep breath.

Most common complaints attendees have of speakers:

• Spoke too fast. If you think you are speaking too fast, you most likely are. Speak loudly and clearly.
• Topic discussed did not match the information listed in the abstract.
• Too much information was presented.
• Did not speak into the microphone, mumbled or spoke too softly.
• Did not repeat questions asked by the audience into the microphone.
• Visual aids were cluttered and hard to read.

Power Point Tips

• Use no more than 8 lines of text in an easy to read, 24-point font.
• Avoid using all capitals, use bold or italics for emphasis.
• Clearly label graphs and charts.
• Use contrasting colors when choosing backgrounds and text colors. The best combination is a blue background with white or yellow lettering or white background with black or blue text. Avoid using red text.
• Keep your slides as "clean" as possible - minimize text, logos and background pictures.