AudiologyNOW! from A to Z
AudiologyNOW! 2014 will be held March 26-29, 2014 at the Orange County Convention Center, West Building, in Orlando, FL.
Orange County Convention Center, West Building (OCCC)
9990 International Drive
Orlando, FL 32819
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AAAF’s Auction 4 Audiology
Going…Going…Gone! Snag a bargain and support the AAA Foundation by shopping the online Auction 4 Audiology. Autographed rock-and-roll memorabilia, electronics, gift cards, and more can be viewed at the Foundation Booth in Academy Central and online at www.biddingforgood.com/auction4audiology. Bid early and often anywhere you have internet access March 17 through March 29 at 12:00pm ET. (Want to donate an item to the auction? We’d love to have you participate! Click here for more information.)
Academy Central
Take a walk through Academy Central and discover the many benefits of membership! Find the latest marketing materials for your practice, visit the Advocacy booth to learn more about current initiatives, discover more about ABA certification, or pick up a unique audiology item at the Academy Store. Academy staff will be on site to answer all of your questions. This area will help you make the most of your membership!
Read more…
Academy Research Conference (ARC)
Hearing loss is estimated to affect 36 million adults and 2 to 3 out of every 1000 children in the United States (NIDCD, 2010). The relationship between hearing aids and the brain has significant clinical implications with respect to the diagnosis and treatment of individuals with hearing impairment in both the pediatric and adult populations. This can have far-reaching consequences on health and significantly impact quality of life. Visit the ARC page for more information.
Assistive Listening Device (ALD)
Provided by: Williams Sound, LLC
Assistive listening devices (ALDs) are available for all educational sessions (excluding posters). Receivers are available upon request at the ALD desk in Academy Central. For the best reception, ALD users are encouraged to sit toward the front of the room. Open captioning will also be provided at the General Assembly.
Learn how to use ALDs on-site at AudiologyNOW! by viewing our Accessibility Guide (PPT).
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Badges
Badges are required for all conference participants and must be worn at all times to gain entrance to sessions, events, and the Exhibit Hall. Swapping badges is prohibited and may result in expulsion from AudiologyNOW! without refund. Appropriate identification may be requested. See our Policies
Bags & Coat Check
Lighten your load while at the Convention Center by letting Bags watch your bags, laptops, coats, or any personal items you don’t
feel like carrying around. It’s safe, secure, and makes the conference experience even better. There is a $3.00 charge per item.
Wednesday, March 26: 7am – 7pm
Thursday, March 27: 6:30am – 6:15pm
Friday, March 28: 6:30am – 9:00pm
Saturday, March 29: 7am – 3:30pm
Business Center
On-site visit the FedEx Office located in C Lobby for all of your shipping needs. Find out more here.
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Celebrate Audiology
Celebrate Audiology is a fun-filled way to kick off the first evening of AudiologyNOW! Join us for an evening of live entertainment, theatrics, and interactive activities. This free event will have an open bar and plenty of food for everyone. Celebrate will be held in the Audiology Solutions Exhibit Hall.
Cell Phones & Electronic Devices
Please be considerate of your fellow attendees and turn off or silence cell phones and electronic devices during all educational sessions and special events.
Certificate of Attendance
A certificate of attendance is located on the last page of ProgramNOW.
CEUs & CEU Manager
Location: D Lobby
CEU Manager is used to record your CEUs and print an AudiologyNOW! 2014 transcript. During the educational sessions, the instructor(s) will present a pass code. This code is unique to this session only and will be presented at the end of the session. Record the pass code on the CEU Worksheet, found in the convention bag. Record only the sessions you attended. Entering CEU information into CEU Manager is the ONLY way to receive CEU credit.
Children
Please see our Policies for more information.
City Guide
Looking for things to do and places to see in and around Orlando? Take a look at the City Guide we have put together to find places to relax, dine, unwind, and see everything Orlando has to offer, whether it’s before, during, or after AudiologyNOW!
Comments and Feedback
All registrants will receive an emailed invitation to complete an in-depth online convention evaluation survey after AudiologyNOW! has concluded.
Course Content
The American Academy of Audiology is not responsible for the comments expressed by any course presenter, nor does it accept responsibility for the content or the reprinting of any materials handed out during presentations.
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Disclosures
All presenters have been asked to disclose their affiliations or financial interests in any organization or commercial product that may relate to their presentation. The Academy has listed all disclosures that have been provided by the presenters, with the presenter’s name, following the abstract.
Dress
Conference attire is business casual. Meeting room temperatures can vary considerably throughout the day; a light jacket or sweater is suggested.
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Emergencies
The safety and security of attendees and staff is the first priority of the Academy and the Orange County Convention Center. In the event of an emergency inside the convention center, use a house phone to dial security and be prepared to provide the nature and the exact location of the emergency.
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First Aid
Orange County Convention Center provides wheelchair-accessible first aid stations. They are operated and staffed by licensed medical professionals. Stations are fully-equipped and include automated external defibrillators (AEDs) to respond to life-threatening occurrences.
Future AudiologyNOW! Dates
March 25-28, 2015 – San Antonio, TX
April 13-16, 2016 – Phoenix, AZ
April 5-8, 2017 – Indianapolis, IN
More
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Handouts
Handouts are available electronically at the discretion of each session presenter.
Once we get closer to the conference dates, a link will be posted to our website allowing access to the session handouts via computer, tablet, and smartphone.
Handouts along with synced audio sessions (additional fee) will also be available to you online after you arrive home.
Headquarter Hotels
The Hyatt Regency Orlando, formerly The Peabody is the official headquarter hotel for AudiologyNOW! 2014
Hyatt Regency Orlando
9801 International Drive
Orlando, FL 32819
Direct Number: 407-352-4000
HEARCareers Employment Center
The HEARCareers Employment Center is an extension of the Academy’s year round employment service Web site.
Learn more about the HEARCareers Employment Center.
Hotel Desk
Location: Registration; D Lobby
Experient, our official registration and hotel company, is available to answer questions regarding your hotel reservations while in Orlando.
Hours of Operation:
Wednesday, March 26 7:00am – 6:30pm
Thursday, March 27 6:30am – 6:00pm
Friday, March 28 6:30am – 4:00pm
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Infant Nursing Station
See Personal Consideration Room
Internet Access Central
CEU Manager, internet access, session and exhibits locator, and online session planner are in one central location to keep you connected.
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Lost and Found
Lost and Found will be located at the main registration counters. Any items remaining with Lost and Found at the close of the event will be turned over to the Convention Center Security personnel. The Academy is not responsible for any lost or stolen items.
Lunches
As part of your convention registration, you will receive concession coupons valued at $10 per day. The coupons can be used toward purchases at the concession stations on the show floor, or specialty food stations/carts located throughout the convention center.
Hold onto your lunch coupons, they are like cash! Lost or stolen coupons cannot be replaced.
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Mail & Packages
For security reasons, all mail or small packages should be sent directly to your hotel.
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On-site Registration
Registration services are available during the following hours:
Wednesday, March 26 7:00am – 6:30pm
Thursday, March 27 6:30am – 6:00pm
Friday, March 28 6:30am – 6:00pm
Saturday, March 29 7:00am – 1:00pm
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Parking at the Orange County Convention Center, West Building
Ample parking and handicap parking is available at the Orange County Convention Center, West Building (OCCC). Please visit the OCCC website for information on parking and to view the map of all parking in around the convention center.
Personal Consideration Room
A private room is available in the convention center for nursing mothers and others with sensitive personal health needs.
Photos
Please see our official Policies for detailed information.
Presenters Ready Room: Room 225
If you are presenting, the Presenter’s Ready Room is a place where you can practice your presentation, pick up presenter ribbons, upload your presentation to the presentation management system, or just relax before your presentation.
Tuesday 12:00 pm – 5:00pm
Wednesday 6:30 am – 6:30pm
Thursday 6:30 am – 6:00pm
Friday 6:30 am – 6:00pm
Saturday 7:00 am – 12:00pm
Press/Media
Academy staff will be available to provide information about AudiologyNOW! and arrange interviews with Academy leaders. Contact Amy Miedema.
Program Book
ProgramNOW is the official program for AudiologyNOW! and has all the details on what is happening, when and where. An electronic condensed copy of ProgramNOW (PDF) will be placed on our website a month prior to the conference. Hardcopies as well as electronic versions for your mobile devices (BlackBerry, iPhone, iPad, Nook, or Android) will also be made available.
The online session planner also contains all of the session, presenter, exhibits, and event information you need. It has the ability to search for what you are looking for by keyword, day, time, or presenter.
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Recordings (session proceedings)
Take your favorite sessions home or listen to sessions you missed! Unless otherwise noted, Featured Sessions, Learning Modules, Exhibitor Courses, and Research Podiums are recorded and offered for purchase at the on-site sales desks, or you can pre-order online during conference registration.
- Standard Audio Package Includes: Audio files of selected conference sessions (Featured Sessions, Learning Modules, Exhibitor Courses, Student Research Forum and Research Podiums) provided as mp3 files and PDF files of conference session handouts/presentations as available – Price $99 during registration – $139 post-AudiologyNOW!
- Premium Synchronized CEU Package Includes: Audio files of selected conference sessions (Featured Sessions, Learning Modules, Exhibitor Courses, Student Research Forum and Research Podiums) provided as mp3 files and PDF files of conference session handouts/presentations as available. Also includes additional selected sessions with synchronized audio/slide presentations provided as flash movie files and mp4 files . Attendees who purchase the premium package will also be able to earn at least 10 hours (1.0 CEUs) from specific sessions that are designated to offer CEUs. Credit hours must be claimed within 3 months following AudiologyNOW! 2014 – Price $150 during registration – $199 post-AudiologyNOW!.
Session handouts will be available for free online before, during, and after the conference.
Ribbon Bar
Connect with your fellow attendees and add some humor to their day. The Ribbon Bar allows you to personalize your badge with fun sayings like: Tired Feet, Audiology Diva, I need coffee, and more. They make for a nice conversation ice-breaker!
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Student Academy of Audiology (SAA) Central
The SAA is the only official organization that is of, by, and for audiology students. Stop by SAA Central for information on the American Academy of Audiology’s student organization and to network with your fellow students. Meet with audiology luminaries during the Direct Access to the Luminaries sessions, gather important Student Academy of Audiology (SAA) information to bring back to your chapter, and see what other SAA chapters have been up to in the annual poster competition! Members of the SAA Board of Directors will be on hand to answer your questions. We look forward to seeing you!
SAA Humanitarian Hub
Come check out the SAA Humanitarian Hub and see how SAA is making a difference! This booth will showcase the community service and philanthropic efforts of SAA chapters all over the country. From the Food Bank Chapter Challenge to Special Olympics Healthy Hearing (SOHH) to Hearing Loss Association of America (HLAA) Walk4Hearing, SAA chapters are impacting our profession nationwide! Learn how to get involved as a student member or fellow member. Don’t miss the opportunity to get ideas about how YOU can make a difference in audiology today!
Scooter
Scootaround offers mobility services on-site at the Orange County Convention Center West building. Make arrangements to rent equipment by calling 1-888-441-7575 or book online.
Security
Attendees are responsible at all times for the security of personal items such as purses, laptops, electronic equipment, etc. It is recommended that you do not wear your meeting badge outside convention functions or on the street.
Session Locator Guide
The Session Locator Guide is a helpful on-site tool to get you to the correct session room, on time. It features a list of sessions and session times, a map of the convention center session rooms, as well as a map of the show floor so you can efficiently plan your days. The Session Locator Guide can be found in your on-site conference bag.
Session Room Capacity
Extensive and careful planning goes into scheduling sessions in appropriately-sized rooms, however, occasionally overcrowding may occur. If a session room reaches maximum capacity, attendees are expected to follow instructions provided by room attendants and signage provided at each session room. For your safety, the Fire Marshall will not allow standing or sitting against walls, or blocking aisles or doors. If you are denied entry by room attendants or signage that the room is at maximum capacity, please abide as the Fire Marshal has the authority to delay or terminate the session or even the entire Convention until the problems have been satisfactorily corrected.
Sessions
Sessions are held at the Orange County Convention Center, West Building (OCCC), unless otherwise noted. All sessions will be presented in English. No translation service is provided.
Session Cancellations & Changes
Sessions printed in the ProgramNOW may change or cancel after going to print. For current changes see the online session planner, addendum sheet located in the ProgramNOW, and the Daily News handed out on site.
Shuttle Information
The Academy will provide shuttle service to and from the convention center to certain hotels within the Academy block as well as a complimentary Saturday Airport shuttle. For information on shuttle schedule and specifics, see the Shuttle Schedule page.
Smoking
Please see our official Policies for more information.
Social Media
Stay on top of the latest updates, events, and announcements about AudiologyNOW! through Facebook, Twitter, and post-conference photos through Flickr.
Sponsor Raffle Cards
Visit each of the AudiologyNOW! Sponsor’s booths, get your card stamped, and enter the raffle for a chance to win free registration and hotel for AudiologyNOW! 2015.
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Temperature
Meeting rooms are kept cool. Plan to dress in layers or bring a sweater, as temperatures may vary from room to room.
Trivia Bowl
It’s the 25th Anniversary of the favorite Academy tradition, Trivia Bowl. Gus Mueller and Jerry Northern are sure to have some tricks up their sleeves while you battle students, researchers and practitioners against each other in a special competition celebrating the past 25 years of wits and memory. Feast on lunch, open bar, and lots of laughs. Read more about it here!
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W-9
Download a copy of our W-9 form (PDF).
Wi-Fi Service
Orange County Convention Center offers FREE high-speed Wi-Fi. Wi-Fi users have the ability to move throughout the convention center while staying connected to the web for free. You may also use our computers in the Internet Access Central area for no charge though you will be time limited if there is a line.
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